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Annual General Meeting on 21st October 2018

Posted on 17. Oct, 2018 by in Events, Homepage | No Comments

THE BORIVLI MALAYALI SAMAJAM (Regd.)

Regd. Office: 6, Mathura Vihar, S.V.P. Road, Borivali (West),

Mumbai – 400 103, Tel. No. 28674273/74/75

Administrative Office: V.K. Krishna Menon Academy, New MHB Colony,

Off Gorai Road, Borivali (W), Mumbai – 400091

e-mail : secretary@borivlimalayalisamajam.com.; thebmssecretary@gmail.com

Website: www.borivlimalayalisamajam.com

NOTICE

Notice is hereby given that the 52nd Annual General Meeting (AGM) of the Borivli Malayali Samajam will be held on 21st day the October, 2018 at 10 .00 a.m. at the Samajam’s V.K.Krishna Menon Academy,  New MHB Colony, Borivli (West), Mumbai -400 091 to transact the following  business.

AGENDA

  • To read and confirm the minutes of the 51st AGM held on 25th March, 2018
  • To read, discuss and adopt the report of the Managing Committee on the working of the Samajam during the period from 01-04-2017 to 31.03.2018
  • To receive, discuss and adopt the Income and Expenditure account for the year ended 31-3-2018 and the Balance Sheet as at 31-03-2018 along with reports of the Statutory Auditors.( Ref. Note “a”)

Tea  Break

  • Election of President, 2 Vice Presidents  and 7 members to the Managing Committee (Ref. Note“b”) as per Rule No.10 of the Rules and Regulations of the Samajam.
  • a) To elect two Internal Auditors for the year 2018-19, as per Rule No – 11A
  1. b) To appoint Statutory Auditors for the year 2018-19 and to fix their

remuneration

 

 

 

  • Any other matter with the permission of the chair.
  • Vote of thanks

 

Place: Borivali                                  For and on behalf of the Managing  Committee of

The Borivli Malayali Samajam

Date: 23.09.2018                                                                 K. Anilkumar                                                                                                                                Hon. Gen. Secretary

 

NOTES:

Copies of Account – “a”

Copies of Income and Expenditure Account for the year ended 31.3.2018 and Balance Sheet as at 31.03.2018  duly audited and signed by the Statutory Auditors are enclosed.

Questions on accounts , if any, should reach the office of the Samajam on or before, 17thof the October, 2018  during office hours ( 10.00 a.m. to 12.30 p.m.), except Sunday and public Holidays.

Election – “b”

There will be  an election for the post of President and two (2) Vice- Presidents  and Seven (7) members to the Managing  Committee.

Nominations for the above posts are invited from members who are qualified to vote as per Rule No. 44.

Nomination forms will be available with Shri. Divakaran Nair,    or his authorized representative, who has been appointed as Election Commissioner as per Rule No. 45(b), at the Samajam office between 11.00 am – 04.00 pm on all days except Sundays and public holidays.

Nomination forms duly filled in, should reach the Election Commissioner on or before  13-10-2018

All members are requested to be present for the meeting on time .

If there be no quorum at the schedule time, the meeting shall be adjourned for half an hour and such adjourned meeting shall transact the business as per the Agenda.

Schedule of Election

Particulars Dates
Last date of Submission of duly filled Forms 13-10-2018 (4.00 pm)
Scrutiny of Nomination forms 14-10-2018
Display of Eligible Nominations 15-10-2018 (11.00 am)
Withdrawal of Nominations 16-10-2018 (4:00 pm)
Display of Final Nominations 17-10-2018 (11:00am)
Election, if necessary,  will be held on 21-10-2018

N.B. For voting, please produce BMS Membership Card/valid photo Identity Card.

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